11 Reasons Why an Event Planner is a Must!

When faced with planning an event, many ask themselves “why pay someone else to plan when I can do it myself?” It is true that anyone can plan an event, but the outcome and success of that event is determined by the skills, creativity, and organization of the person doing the planning. Planning a successful event goes far beyond hiring vendors, hanging balloons, and inviting guests. It is also a common misconception that hiring an event planner is a luxury only meant for the elite. While hiring a planner does add an additional line item to your budget, is it an item that your event can live without?

Event planners work behind the scenes to plan, coordinate, and integrate every aspect of the event allowing the host and guests to enjoy. It is our job to ensure that the event runs smoothly and according to plan.

Here are some of the reasons why you can’t afford NOT to hire a planner.

1. A planner is a resource for etiquette, best practices, hidden costs and ideas. Having planned a multitude of events a planner knows what works and what doesn’t. Your event only happens once; there is no room for trial and error.
2. When you hire a planner you are hiring someone to act on your behalf. Vendors and even the on-site venue coordinator have their best interest in mind. Your event planner is there for YOU!
3. Hiring a planner saves you time & stress; we eliminate weeks of work by utilizing our expertise and past experience to engineer your event. We will make appointments, select vendors, and calm you when you are feeling stressed.
4. A first-rate planner will work with you to establish a realistic and affordable budget. They will help you to select the right vendors and event elements to meet your budget. With our meticulous planning you will actually save money!
5. Experienced planners have established relationships with vendors allowing you to book quality vendors who suit your event and budget.
6. A planner prides themselves on their creativity. We can help you develop a theme, select the décor and favors, and ensure that all of the event elements are tied together. A planner helps you turn your dream or vision into reality.
7. Having a planner allows you to feel like a guest at your own party, the planner will attend to all of the details while you enjoy time with your guests. Your planner also serves as the point person for vendors, event participants and guests.
8. A qualified planner can assist with coordinating every detail of your event, even the little things that you might not consider.
9. Checklists and timelines are a planner’s friend! While most people hate checklists and feel a loose timeline is sufficient, knowing when vendors are scheduled to arrive, ensuring all the details have been attended to, and knowing what is supposed to happen when, is a key responsibility of a planner.
10. A planner helps to minimize stress by acting as a buffer between the host and the other stakeholders in the event; this is especially true for weddings which are extremely emotionally charged.
11. Event planners are also risk managers. When holding a large event something will inevitably go wrong. A planner will be able to swiftly and seamlessly move to “Plan B” allowing the unexpected change to be transparent to your guests.